• Full Time
  • Baldwin, WI
  • This position has been filled

Payroll & Accounting Specialist

Position Type: Full-time
Shift Hours:

  • 7:00am-3:30pm; MONDAY – FRIDAY

Summary Of Duties

Position Purpose: The Payroll and Accounting Specialist will be performing accounting work with the main duties of
planning and executing payroll functions as well as supporting payables, receivables and bank account reconciliation.
The position is responsible for the handling of sensitive payroll & accounting data. The work is characterized by a high
degree of professional judgment, integrity, confidentiality, communication skills, attention to detail and initiative.

Payroll:

  • Manage and coordinate all payroll activities in a timely and accurate manner and in accordance with federal, state
    and local laws
  • Prepare and process payroll on a bi-weekly basis
  • Maintain employee payroll records and update for new hires, terminations, changes in pay rates, deductions, etc.
  • Administer payroll-related benefits such as deductions, insurance premiums, and retirement contributions
  • Communicate with and train employees on timekeeping systems
  • Understand all applicable federal/state wage and hour laws related to payroll, including garnishments, benefits and
    taxes
  • Ensure all recordkeeping meets legal and organization requirements
  • Respond to employee requests and answer payroll related questions in a timely and professional manner
  • Maintain and proactively update payroll procedure

Accounts Receivable:

  • Create and distribute customer invoices (investigate discrepancies, as needed)
  • Process and post payments to invoices
  • Deposit funds to bank
  • Return Material Authorization Process: create credit memos through the RMA process
  • Investigate any deductions taken by customers without an RMA
  • Create customer statements, review for accuracy and distribute accordingly (Investigate discrepancies, as needed)

Accounts Payable:

  • Process and pay vendor invoices
  • Match vendor invoices to packing slips upon receipt of goods
  • Resolve discrepancies between Purchase Order and Invoice prior to setting up for payment
  • Obtain approval for Non-PO Vendor Invoices and allocate to appropriate expense account
  • Enter all Vendor Invoices into software for timely payment
  • Prepare payables check run, weekly
  • Reconcile vendor statements, resolve discrepancies

Other Accounting duties:

  • Create daily Sales Report for Management Team
  • Assist Financial Controller in month end process
  • Prepare Journal Entries
  • Bank Reconciliation’s
  • General Ledger Account Reconciliation’s
  • Other Duties as Assigned

Qualifications / Experience

Required

  • Associates Degree in Business or a related field
  • 1-3 years of Payroll or Accounting Experience
  • Proficient use of Microsoft Office products
  • Detail orientated, flexible schedule and excellent interpersonal communication skills committed to the highest level of confidentiality

Desired:

  • Bachelor’s Degree in Business or a related field
  • 3-5 Years of Payroll or Accounting Experience
  • Delmiaworks ERP Knowledge (IQMS)
  • Knowledge of Payroll Software (Paylocity)

Performance Standards/Critical Competencies for Success

Performance Standards

  • Annual Work Plan details Goals and Objectives

Competencies

Vital Leaders:

  • Establish Trust
  • Learn Continuously
  • Analyze Issues
  • Make Sound Decisions
  • Manage Conflict
  • Execute for Results
  • Focus on Customers

Role Specific:

  • Learn Continuously
  • Innovate and Improve Processes
  • Influence Others
  • Build Realistic Plans
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